Terms of Service
These Terms of Service shall govern the use of the WorkSmart space by you, the Client. You must accept this agreement each time you use the space at WorkSmart, and it is your responsibility to review it for changes every time.
WorkSmart agrees to provide certain services as outlined herein to the Client and has agreed to grant the Client a license to occupy the space as described below on the terms and conditions contained herein.
The parties therefore agree as follows and to the full performance of these Terms of Service attached hereto:
Please read the material below to make sure all parties understand the requirements of providing for everyone’s safety and keeping WorkSmart a well maintained and safe location for future use.
A date-hold deposit equal to half (1/2) of total rental must be received to reserve your date(s) and time(s). For events available the public and for events that make use of the facility outside of the conference room a fully executed space rental contract is also required to reserve your dates and times. The balance of your space rental fee is due two (2) weeks prior to your event. Miscellaneous costs, such as bar, catering, furniture, and equipment rentals are due two (2) week prior to your event. Any additional costs that arise will be due within three (3) days following your event. No terms are implied or granted, and no work will be allowed to commence until full payment is received.
Duration of rental shall include any time required to set up the event in the space and to return the space to its original condition.
Payments should be made to WorkSmart Network, LLC. Cash, check and major credit cards are accepted.
No refunds of the space rental fees will be paid, as your agreement to rent the WorkSmart space on this date may cause the loss of additional bookings or business.
Reserved food and beverage catering, along with rentals and/or purchases necessary to produce your event will not be refunded if costs have been incurred toward that obligation.
When applicable, evidence of your Special Event Liability insurance shall be provided to WorkSmart no later than seven (7) days prior to your event. Failure to provide such evidence will result in cancellation of Client’s event.
Food & Kitchen Standards:
Client may bring in food/drink or order from an approved caterer.
Advance approval is necessary for any type of alcohol. Client must provide proof of liquor liability insurance naming WorkSmart Network, LLC as an additional insured in addition to special permits and licensing required by the State of New York.
Please note that WorkSmart does not provide dishes, glassware, pots, pans, knives or utensils. The kitchen production space will be provided in a clean condition and the space should be returned to a clean condition immediately following your event. Excessive trash, composting and recyclables must be removed to dumpster on site at the close of the rental period.
Failure to remove trash or clean may result in additional fees to the client and will be charged to the client’s credit card on file.
Fees include standard set-up with in house modular conference tables, seating, whiteboard, display screen, & podium. Group may bring their own equipment or rent from an outside vendor. WorkSmart makes no guarantee of compatibility of outside equipment. If additional equipment is required, group is responsible for arranging rental of equipment, set-up and dismantling.
Load-in/Load-out and Storage:
All load-ins and load-outs must take place within the designated time frame agreed on with WorkSmart. If there is an event prior to yours a timed delivery will be required. WorkSmart is not responsible for checking in or handling any items brought into the venue by rental companies. All excess material (such as bubble wrap, boxes, hangers, plastic, etc.) created by deliveries must be removed and disposed of by rental company, client, or client’s representative. Limited storage is available upon request.
WorkSmart wants to make every event here a special and welcome experience. Therefore, every effort will be made to allow Client to prepare decorations reflecting their creative requirements. Client must obtain permission from WorkSmart prior to rearranging and moving any furnishings, including, but not limited to, artwork, lamps or seating. No nails, screws, staples or penetrating items are to be used on our walls or floors. Any damage will be charged to the Client’s credit card on file.
No smoking in or around premises is permitted.
All promotional marketing material must include WorkSmart’s name and logo. We are happy to provide professionally created images of our space for your promotional materials.
All promotional materials must be approved by WorkSmart prior to being sent to the public or being displayed in and around the building. Unapproved signage and/or advertising which is not approved may be removed at the discretion of WorkSmart.
The Client shall indemnify, defend and hold harmless WorkSmart and its officers, directors, employees and agents from and against any and all demands, claims, damages to persons or property, losses and liabilities, including reasonable attorney’s fees (collectively “Claims”) arising out of or caused by Client’s negligence in connection with the use of the facilities. WorkSmart shall indemnify, defend and hold harmless the Client and its officers, directors, employees and agents from and against any and all Claims arising out of or caused by WorkSmart’s negligence in connection with the provision of services or the use of the facilities. The indemnified party shall promptly notify the indemnifying party of any claim for which indemnification is sought hereunder. The indemnifying party shall have sole control of the defense of any such claim and all negotiations for its settlement or compromise. The indemnified party may participate at its own expense in the defense of any such claim if such claim is against the indemnified party. Notwithstanding anything else to contrary, in no event shall either party be responsible for any (a) damage, expense, loss or other liability to the extent attributable to the negligence, acts or omissions of the other party, and(b) indirect, special, punitive, incidental or consequential damages.
You acknowledge that you have read and understand these Terms and Conditions.